How to Print a Purchase Order

Enter the Financials Module of SHARE, then

Go to the menu

Click on "Purchasing"

Click on "Purchase Orders"

Click on "Review PO Information"

Click on "Print POs"

Purchase Orders Print Screen

Click on "Add a New Value." tab. (This must only be done once)

Enter PRINT_PO

Click "Add"

Enter Business Unit 63000 by selecting from the options list

If you would like to print a specific PO enter the PO# by selecting from the options list OR If you would like to print all POs of a certain status, check the appropriate box under "Statuses to Include". Doing so, you can print all of the "Dispatched" POs or all of the "Approved POs", etc.

Click "Run"

Note: If you are unable to check a "status" box, try checking the "status" box prior to entering the "Business Unit".

Process Scheduler Request Screen

Click on the "Server Name" drop-down box.

Identify the server by selecting PSUNX

Click "OK"

Purchase Orders Print Screen

Make note of the Process Instance Number (on the upper right of the screen)

Click "Process Monitor" (located above the Process Instance Number)

Process List

Identify the line that contains your "Process Instance Number".

At the end of the line it should indicate "Success" under the "Run Status" Column and "Posted" under the "Distribution Status" Column. If it does not, click "Refresh" at the top of the page until it does. Be patient-sometimes it takes a few seconds.

Once "Success" and "Posted" appear, click on "Details" (in blue print) to the right of the line.

Process Detail Screen

Click on "View Log/Trace"

View Log Trace Screen

Under "File List" Click on the middle entry that begins with POPO005 and ends with PDF. The identified PO(s) will appear on the screen for printing.

Use your browser print function off of your Toolbar to print the document(s)