Administrative Services Division
Lynda Trujillo - Executive Assistant
505-827-7130
Welcome
The Administrative Services Division (ASD) provides the operational infrastructure to support the divisions in administering programs and services. The department receives over $4 Billion dollars in funding; our aim is to maximize accountability of those funds through efficient and well constructed business processes.
ASD oversees the department’s finances and property. Specific functions include budget, procurement, accounting, payments, billing, revenue collection, federal grant reporting, and property and material management for HSD. It oversees the collection and distribution of child support payments to the custodial parent as mandated by law. It also serves as a focal point for departmental policy updates and emergency preparedness.
Points of contact and areas of support are identified in order that you may reach us with administrative questions or issues for resolution. If you are a program client receiving benefits from the agency, please connect with HSD’s Home Page for the appropriate link to your services : www.hsd.state.nm.us
ASD Organization Chart
How to Use this Webpage
Each of the tabs along the side of the page will take you to what you’re looking for and who to contact:
Accounts Payable & Payroll Bureau: Payment Vouchers, Time Entry, Time Approval, Travel
Accounts Receivable Bureau: Deposits
Budget Bureau: Budget Development and Monitoring>
Compliance & Financial Systems Bureau: Audits, Performance Measures, Sub-Recipient Monitoring, ASD Training, SHARE
Contracts & Procurement Bureau: Contracts, Requests for Proposals (RFPs), Purchase Orders, Requisitions
Financial Accounting Bureau: Journal Entries, Financial Record Reconciliations, Financial Statement Preparation
General Services Bureau: Fixed Assets Inventory, Vehicle Use, Building
Grants Management Bureau: HSD Grant Application and Submission, Federal Drawdowns
MAPS: Department of Finance Administration (DFA) Model Accounting Practices (MAPS) and HSD Administrative Services Division Practices (HAPs).
Policies: HSD’s Financial Administrative Policies
Risk Management: Emergency Preparedness, Loss Prevention & Control, Safety?
SHARE Alerts: New Forms or Procedures to be Placed on the Tab for a Month.
SHARE FAQ: Frequently Asked Questions about SHARE.
SHARE Portal: Link to SHARE Portal.
SHARE Security Roles: How to Provide SHARE Access to Employees
State Disbursement Unit: Child Support Payments
Training: Overview, Schedule
Deputy Directors
Danny Sandoval, Deputy Director
Assets, Procurement & Budget
505/827-9412
Budget Bureau
Mission: The purpose of the Budget Bureau is to provide technical financial support to all HSD Bureaus and Programs to facilitate accountability in spending.
Contracts and Procurement Bureau
Mission: The purpose of the Contract Management and Procurement Bureau is to provide timely assistance in procurement activities and contract development and processing.
General Services Bureau
Mission: The purpose of the General Services Bureau is to provide timely, cost effective, and high quality services to HSD staff and vendors, through administrative support for goods and services.
Accounts Payable Bureau
Mission: The purpose of the Accounts Payable Bureau is to account for all outgoing cash related transactions accurately, timely, and efficiently to promote acceptable business practices and cultivate positive business relationships between HSD, its vendors and customers.
Donna Sandoval, Deputy Director
Accounting and Compliance
505/827-7057
Financial Accounting Bureau
Mission: The purpose of the Financial Accounting Bureau is to ensure accountability of flowthrough funds throughout HSD by conducting consistent and timely reconciliation of the general ledger and to facilitate communication with customers and stakeholders by communicating information on the finances of the agency.
State Disbursement Unit
Mission: The purpose of the State Disbursement Unit is to process child support collections and validate outbound disbursements so child support payments reach custodial parents timely and accurately. In addition, provide collection and payment tracking information to New Mexico and other State’s CSEDs, legal and constituent parties for case research and follow-up.
Accounts Receivable Bureau
Mission: The purpose of the Accounts Receivable Bureau is to collect and report through general accounting principals, incoming cash revenue and receivables related transactions accurately, timely, and efficiently.
Compliance and Financial Systems Bureau
Mission: The purpose of the HSD Compliance and Financial Systems Bureau is to: monitor HSD compliance with federal and state laws and regulations; document and develop HSD financial policies and procedures; verify sub-recipient monitoring, oversee ASD training, and provide SHARE support to HSD.
Grants Management Bureau
Mission: The purpose of the Grant Management Bureau is to provide timely and accurate reporting to the internal and external customers of HSD in order to ensure Federal compliance and continued flowthrough of monies to HSD.
Policy and Procedure
Martin Ortega
505/476-7316
Emergency Preparedness
Mike Ricklin
505/476-3933
Mission: The purpose of Policy and Preparedness is to develop and consolidate departmental human resource and financial administrative policies, emergency plans, risk management analysis, and related procedures in collaboration with other Divisions and Departments.